How does Erasmus+ work?


Erasmus+ exchanges make use of three key documents:


1.     THE INFORMATION PACKAGE, as exemplified by the present publication, provides general information on the host institution, its academic calendar, admission procedures as well as detailed descriptions of the degree programmes and courses available within one or more (usually related) areas of study. In particular, it describes the form, content, level, prerequisites, duration, and mode of assessment, credit value and other characteristics of each course offered by a single department of the host university participating in the ECTS scheme. The package serves as a guide to students and academic staff from partner universities. It should be updated every academic year and made available in an electronic form as well as in one of the EU official languages.

2.     THE LEARNING AGREEMENT describes the programme of study abroad drawn by the individual student and institutions involved (sending and receiving institution) before the student goes abroad. The student is obliged in this document to complete a specified selection of courses from those offered by the host school. The receiving institution, once it has endorsed the agreement, is obliged to secure the student a placement in the selected courses, while the sending school confirms its willingness to transfer the credits earned by the student according to the ECTS rules and grading scale.

3.     THE TRANSCRIPT OF RECORDS shows the learning achievements of the student prior to and after the period of study abroad. The transcript records every course taken by the student, and includes the number of ECTS credits completed, as well as the grade awarded according to the local grading scale and, when available, the ECTS grading scale.


These documents are used by the institutional and departmental co-ordinators, appointed by each institution to deal with the administrative and academic aspects of ECTS. They endorse with their signatures the learning agreement, the transcript of records and the student application form which is described below. It is their role to advice and counsel students who wish to participate in ECTS. Counselling forms an important part of the scheme.


This is, in short, how the ECTS scheme works in case of a single student. The candidate, having read the information package of the host school he/she would like to study at, prepares (with advice from his/her departmental co-ordinator) a program for the period of study abroad.


The first document to be filled in is the student application form, which in addition to candidate's personal data and photograph should state the number of ECTS credits he/she plans to obtain at the receiving school. Attached to the application form are the learning agreement and the transcript of records showing the student’s learning achievements to date. The student may also wish to include a second or even third choice of host institution in the application form, should the first choice of destination not be accepted. In this case, the student, with the approval of the co-ordinator, will have to prepare a learning agreement for each intended destination.


The learning agreement is signed by the student, the home institution and the host institution. The signing of this document facilitates full academic recognition of studies at the receiving school. A copy of the signed learning agreement should be given to all parties involved, the home institution, the host institution and the student. Students may have to modify the agreed programme of study upon arrival at the host institution due, for example, to timetable clashes or for other reasons. The learning agreement therefore provides for changes to the originally agreed study programme subject to approval by all parties involved. All such changes must be counter-signed by the student and the co-ordinators of both the home and host institutions.



Credit transfer in ECTS operates by means of exchange of transcripts of records between home and host institution and vice versa. Every course taken by the student is recorded on the transcript with not only the ECTS credits but also with the grade awarded according to the local grading scale and, possibly, according to the ECTS grading scale. The combination of grades and ECTS credits represents the performance of the student in qualitative and quantitative terms respectively. A signed copy of the transcripts of records should be given to all parties involved, the home institution, the host institution and the student.